Prompt Library: Save, Organize, and Reuse Your Prompts

Build a personal and team-wide prompt library in Layest. Save your best prompts, organize by category, and reuse them in any AI assistant conversation.

The Prompt Library is a curated collection of saved prompts you and your team can build up over time, making it fast to reuse the phrasing and structures that consistently produce great results. Instead of retyping the same instructions from scratch every session, you save a prompt once, organise it in a folder or tag it by use case, and inject it into any conversation with a single keystroke.

Prompt Library vs. Knowledge Prompts

Layest has two distinct prompt systems, and it’s worth knowing the difference before you start building your library:

Prompt Library

The Prompt Library (this feature) is for you, the user. It stores reusable message templates that you insert into the AI Assistant chat at conversation time. Prompts here are personal by default, but can be promoted to workspace-level for the whole team.

Knowledge Prompts

Knowledge Prompts live inside an agent’s configuration and shape how that agent behaves for every conversation — they’re part of the agent’s system instruction set, not a one-off message. Edit them in Agents → [Agent Name] → Configuration → System Prompt.

In short: Prompt Library = what you say; Knowledge Prompts = what the agent always knows.

Creating and Saving a Prompt

1. Open the Prompt Library

   In the left navigation bar, click Assistant, then select the Prompt Library tab. Alternatively, type /prompt in any chat input to open the picker inline.

2. Click New Prompt

   Press the + New Prompt button in the top-right corner of the library panel.

3. Write your prompt

   Give the prompt a descriptive Name (e.g. “Summarise meeting notes”), choose a Category folder (or create a new one), and type the prompt text in the Content field. Use {{variable}} placeholders for parts you want to customise at run time.

   Summarise the following meeting notes in three sections:
   Key decisions, Action items (with owners), and Open questions.
   
   Meeting notes:
   {{paste notes here}}
   
4. Add tags (optional)

   Type one or more tags in the Tags field to make the prompt easier to find later (e.g. meetings, summarisation, internal).

5. Save the prompt

   Click Save. The prompt is now available in your personal library and in the /prompt picker inside any chat conversation.

Organising Prompts with Folders and Tags

As your library grows, keeping prompts organised saves time when you need to find the right one quickly.

Folders group prompts by broad category. Create a folder by clicking + New Folder in the left sidebar of the Prompt Library. Drag and drop prompts between folders to reorganise them.

Tags cross-cut folders so a single prompt can surface in multiple contexts. Add tags when creating or editing a prompt. You can filter the library view by tag using the Tags filter at the top of the panel.

Agree on a shared tagging convention with your team before promoting prompts to the workspace level. Consistent tags like research, client-facing, and data-extraction make it much easier to search across a large shared library.

Using a Saved Prompt in a Chat Conversation

There are two ways to insert a saved prompt into an active conversation:

Method 1 — Slash command picker

1. In the chat input, type /prompt and press Space.
2. Start typing the prompt name to filter results.
3. Press Enter or click the prompt to insert it into the input field.
4. Fill in any {{variable}} placeholders, then press Enter to send.

Method 2 — Library panel

1. Open the Prompt Library panel.
2. Find the prompt you want and hover over it.
3. Click the Insert button (arrow icon) to copy the prompt text into the active chat input.
4. Edit as needed, then press Enter to send.

Sharing Prompts with the Workspace

Personal prompts are visible only to you. To share a prompt with everyone in your workspace:

1. Hover over the prompt in the library and click ⋯ More.
2. Select Share with workspace.
3. Choose a permission level:
   • View & use — teammates can insert the prompt but cannot edit the original
   • View, use & edit — teammates can modify the prompt and save their changes

Workspace-level prompts appear in a Shared folder visible to all members. Only workspace admins and the original prompt creator can delete or unpublish a shared prompt.

Workspace admins can restrict who is allowed to promote prompts to the workspace level. If you don’t see the Share with workspace option, ask your admin to grant you the Prompt Publisher role in Settings → Roles & Permissions.

Example Prompt Templates

Kick-start your library with these ready-to-use templates for common tasks.

Research Summary

Use this prompt to get a structured briefing on any topic.

You are a research assistant. Summarise the following topic for a professional audience:

Topic: {{topic}}

Structure your response as:
1. Overview (2-3 sentences)
2. Key facts and figures
3. Recent developments (last 12 months)
4. Key stakeholders or players
5. Open questions or areas of uncertainty

Document Summarisation

Quickly distil a long document into the essentials.

Summarise the document below. Your summary must:
- Be no longer than 200 words
- Capture the main argument or purpose
- List up to five key takeaways as bullet points
- Note any recommendations or next steps

Document:
{{paste document text here}}

Structured Data Extraction

Extract specific fields from unstructured text and return them as JSON.

Extract the following fields from the text below and return them as valid JSON.
If a field is not present, use null.

Fields: name, company, email, phone, date_mentioned, topics_discussed

Text:
{{paste text here}}

Stakeholder Email Draft

Draft a professional update email from bullet-point notes.

Draft a professional email to {{recipient}} updating them on the following:

Key points:
{{bullet points}}

Tone: {{formal / friendly / neutral}}
Desired length: {{short / medium / long}}

Include a clear subject line and a call to action at the end.